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UCSD Audit & Management Advisory Services 

AUDIT COMMITTEE CHARTER  The following charter is can be found on the UCSD Policy and Procedures web pages at the following URL: 

 http://adminrecords.ucsd.edu/PPM/docs/10-11.HTML

The Campus Audit Committee was formed in July of 1988 at the request of the Chancellor in response to a recommendation made by the Internal Audit Implementation and Oversight Committee in May 1988. The Committee functions in an advisory capacity to the Chancellor.

Members of the Campus Audit Committee shall be selected from senior administrative officers representing different segments of the campus community. There shall be two categories of Audit Committee members:

1. Ex-officio - those individuals who serve by virtue of their positions and who will remain on the Committee as long as they continue in their positions; and
2. Appointed - those individuals who are designated to serve by the Chancellor or designate.

Ex-officio members designated to serve for an indefinite period will include:

 

1. Vice Chancellor - Resource Management and Planing, who will serve as the Committee Chair
   
2. Director - Internal Audit Services
   
3. University Auditor

    

Appointed members will be selected from the following areas to serve a one-year term and subject to reappointment:

1. Business Affairs
2. Academic Affairs
3. School of Medicine
4. Financial Services
5. Administrative Computing
6. Medical Center/Health Sciences
7. Scripps Institution of Oceanography
8. Student Affairs
9. Development

Roles and Responsibilities

The role of the Audit Committee is advisory to the Chancellor. In fulfilling this role, the Audit Committee shall:

• Review and recommend to the Chancellor for approval an annual plan of audits and related services;
• Review audit results (external and internal), activity reports, status of corrective actions, and areas of concern;
• Evaluate the adequacy of resources of the Internal Audit Services department.

Audit Committee Protocols

Meetings

The campus Audit Committee shall meet at least three times annually.

The chair of the Audit Committee shall meet periodically with the Chancellor, as needed to report on audit results and issues.

Meetings Agendas

The Chair of the Audit Committee shall ensure that written agendas are prepared and distributed to each committee member in advance of the scheduled meeting. Agendas should include sufficient time for discussion on non-agenda items in addition to planned topics.

Minutes

The Chair of the Audit Committee shall be responsible for preparation of minutes of each committee meeting and distribution of the minutes to committee members.

The Director, Internal Audit Services shall be responsible for ensuring that a file of committee meeting minutes is retained on a permanent basis.

Copies of minutes of campus Audit Committee shall be made to the Chancellor and University Auditor at their request.

Robert C. Dynes
Chancellor

Email the  AMASwebmaster@ucsd.edu